Virtually every person who is in the human resource field would agree totally that the largest challenge faced by HR professionals around the world is managing the leaves of employees. Processing applications and then tracking leave time is a very tedious task! Many decades ago, let’s say in the 50’s, 60’s, 70’s, and the 80’s when computers weren’t that common and there wasn’t many software being developed, the entire process of leave management was previously extremely difficult. Luckily for all of us, we are surviving in a period where modern IT solutions have made us better at our jobs and our day-to-day tasks significantly easier! With the advent of advanced and automated leave management systems, HR professionals across the globe sighed with relief and a new era of seamless and highly efficient leave management began!
However, its not all organization necessarily needs to leverage the power of an automated leave management system to survive time off manager. It’s only a matter of how productive and efficient a certain organization desires to become. Therefore, it is strongly suggested for every single enterprise, big or small, to at the very least give the modern leave management systems of today a take to and go for themselves!
However, business managers and decision-makers need to be extremely careful while selecting the software that suits their needs best. This is why, to assist you decide and filter substandard platforms, in this article, we shall highlight the 4 leave management system features which every relevant software must possess! Let’s start!
1. It Should Have a Comprehensive Tracking System
The initial and foremost function of a leave management system is always to track the job hours of individual employees effectively. Managers should have the ability to consider the leaves that may be availed by every employee and the accessibility to other employees to be able to decide whether to simply accept or reject a certain leave application. Moreover, the tracking system should likewise have an extensive calendar showing all the important dates (such as Black Friday for a retail business) on which employees can’t take days off. This feature would, therefore, make sure that no mistakes are manufactured while allowing or preventing employees from taking their leaves.
2. It Should Be Web- & Mobile-Based
An important things to keep in mind is that employees can require leaves at any given time of your day, including after-work hours, which makes it difficult for managers to get into their leave management systems and make timely decisions. Managers should ideally have the ability to access their enterprise’s leave management software anytime and anywhere. This is why another key feature that you have to try to find is that the platform should really be web-based and accessible on a portable device with an internet connection. This will ensure the convenience of accessing the info from any corner of the world - all you’d need is a reliable internet connection and a laptop/mobile device.
3. It Should Create Ease of Report Generation
While managing the attendance and leaves of employees, it’s essential to keep in mind the productivity and the entire efficiency of the workforce. That is possible by creating meaningful reports to analyze the rate of absences and the entire performance of the company. A good leave management system should enable its users to conveniently create insightful reports predicated on data concerning leave requests, approvals, denials, and the efficiency of the organization. Not every platform offers this feature, but having it may benefit you a great deal by helping you record where your organization is headed and identifying if any changes should really be produced in the leave and attendance policies.
4. It Should Provide a Self-Service Platform for Employees
In order to avoid confusion, it is highly advised that the upper management should keep their attendance and leave policies free of any type of ambiguousness. However, confusions can arise and employees, especially new ones, can face trouble trying to wrap their heads around certain points in the policies. Answering the in-patient queries of each employee could be really hectic for HR professionals who already have a great deal on their plates. Keeping this in your mind, it becomes clear that another feature you should truly try to find is really a self-service portal where employees could have the answers to any or all their questions and manage their very own time-off requests with ease. This will create a boost in efficiency and save time for both parties.